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Board Minutes 2019

    Board Meeting Minutes
    Thursday, August 15, 2019
    Start time 1:06 pm

    President Gruhlke noted a quorum and called the meeting to order at 1:06 p.m.

    Old Business

    1. U-46 Mentorship Program a. Item tabled due to discussion at the general meeting session.

    2. NIU $500 Scholarship for one of our members to take a certification class a. Item tabled.

    3. Excel Award for 2019 & Excel Initiative Areas
    a. Membership
    b. Government Affairs/Advocacy
    c. Diversity & Inclusion
    d. Workforce Readiness
    e. Community Outreach
    f. Foundation Liaison
    g. SHRM Certification Promotion
    h. Succession Planning
    No action taken or discussion had on these items.

    4. SHRM’s Getting Talent Back to Work Pledge
    a. Ms. Grulke stated that paperwork is being processed after last month’s Board adoption of the pledge.

    5. Board Position Candidates for September election
    a. VP of Programs – Ron Pryor agreed to run.
    b. Assistant VP of Programs – Judie Childress will remain.
    c. Treasurer – Lisa Gruhlke will change to treasure for ease of banking.
    d. Webmaster/Member Benefits – Warren Krup agreed to stay on.
    e. Director – Legislation – Mike Wong
    f. President-Elect – Tabled until 2020 as the person must be someone who has been a board member for a year by 2022. There is time to find someone.

    6. SHRM Leadership Conference in November – 2 nd attendee?
    a. General discussion was had. The chapter had to send the President elect and another member was allowed to attend. Mr. LaLonde and Ms. Childress both expressed interest in attending. Further discussion would be had at future meeting(s).

    New Business
    1. Social not a Social
    a. Ms. Oswalt discussed that the annual “social” event will be October 30th at the Elgin Country Club. Erich Kurschat, a SHRM 2019 presenter, and past speaker at ILFV SHRM, will give his presentation on “Networking Like and Introvert,” with modifications for the group. Details are still be discussed and final announcements will be made in the weeks leading up the event.

    2. ILSHRM Veterans Initiative a. State chapters are expected to push an upcoming initiative by the State Council that helps assist returning veterans reacclimate into civilian life. More information will be announced at the ILSHRM State Conference in September.

    3. Anything else?
    a. Ms. Gruhlke mentioned a potential initiative at National SHRM assisting national members join local chapters by linking the membership via the SHRM pay system. More discussion as initiative is hashed out.
    b. As a 100% Chapter, we can get national SHRM leadership to speak at our chapter gatherings. More discussion as initiative is developed. c. Discussion was had about sending today’s speaker, Mike Mastroianni, a $100 gift card from the speakers fund as a THANK YOU. He was well received. Ms. Van Bogart made a motion. Ms. Childress seconded. Approved unanimously.
    d. Brief discussion was had about speakers leading into 2020. It was decided that Social Media as a topic was needed. Group consensus was to ask Mr. LaLonde to lead that topic at the March 2020 meeting. Mr. LaLonde agreed to do so. In addition, Legal Updates by Mike Wong would be the topic for January 2020, and Brian Krup agreed to be the speaker for February 2020, topic TBD.

    A motion to adjourn was made by Ms. Oswalt. Seconded by Ms. Childress. Motion passed unanimously. Meeting adjourned at 1:38 p.m.

     

    Board Meeting Minutes
    Thursday, July 18, 2019
    Start time 1:05 pm

    President Gruhlke noted a quorum and called the meeting to order at 1:11 p.m.

    Old Business

    1. U-46 Mentorship Program
      1. Item tabled due to discussion at the general meeting session.
    2. NIU $500 Scholarship for one of our members to take a certification class
      1. General discussion was had. Consensus was reached that any person belonging to a company, business, or agency that had at least one person representing in our general membership could be eligible for nomination to receive the $500 Scholarship. Ms. Gruhlke noted that she will reach out to Donna Mann at NIU for final permissions, if appropriate.
    3. At-Large SHRM Membership Survey from ILSHRM
      1. No action taken.
    4. Excel Award for 2019 & Excel Initiative Areas
      1. Membership
        1. What months?
        2. Goal for membership increase?
      2. Government Affairs/Advocacy
      3. Diversity & Inclusion
      4. Workforce Readiness
      5. Community Outreach
      6. Foundation Liaison
      7. SHRM Certification Promotion
      8. Succession Planning

    No action taken or discussion had on these items.

    New Business

    1. SHRM’s Getting Talent Back to Work Pledge
      1. Ms. Gruhlke noted that SHRM was wanting local chapters to consider adopting the pledge, as there is a nation-wide push from SHRM to bring attention to the cause. Mr. LaLonde noted that he understands some individual concerns about hiring such individuals with a criminal background, but he noted that while at SHRM National Conference, he heard testimony from a SHRM Blogger about the benefits of the program on his own life. Mr. LaLonde noted in his opinion it’s the right thing to do if applied properly. Several other members agreed.
      2. Mr. LaLonde made a motion for the Fox Valley SHRM Chapter to adopt the Getting Talent Back to Work Pledge. Seconded by Ms. Childress. Motion passed unanimously.
    2. Board Position Candidates for September election
      1. VP of Programs
      2. Assistant VP of Programs - Judie
      3. Treasurer
      4. Webmaster/Member Benefits
      5. Director – Legislation – Mike Wong
      6. President-Elect – has to be someone who has been a board member for a year by 2022

    General discussion was had about the candidate slate for the September meeting. Mr. LaLonde mentioned he would consider accepting the nomination for VP of Programs. Ms. Childress mentioned that Ms. Van Bogart told her she was stepping back due to personal reasons. Ms. Childress would stay on as Assitant VP of Programs but couldn’t accept full VP duties at this time. Ms. Hovious mentioned that she would consider accepting the Secretary position if Mr. LaLonde did take on the role of VP of Programs.

    1. SHRM Leadership Conference in November – 2nd attendee?
      1. General discussion was had. The chapter had to send the President elect and another member was allowed to attend. Mr. LaLonde and Ms. Childress both expressed interest in attending. Further discussion would be had at future meeting(s).
    2. Anything else?
      1. No other discussion.

    A motion to adjourn was made by Mr. Krup. Seconded by Ms. Childress. Motion passed unanimously. Meeting adjourned at 1:57 p.m.

     

    Board Meeting Minutes
    Thursday, June 20, 2019
    Start time 1:05 pm

    Member Attendance: Lisa Gruhlke, Mike Wong, Beth Hovious, Carmen Lainez, Sue Oswalt, Julie Childress, Pam Van Boggart, Paul LaLonde

    President Lisa Gruhlke called the meeting to order at 1:10 p.m.

    Old Business

    1. NIU Scholarship

    Ms. Gruhlke discussed the Chapter received a $500 scholarship from NIU for continuing education. The award is tied to the Chapter, and she wanted to know the Boards preference in distribution. Consensus was had that it should go to a Chapter member in good standing. However, several options were discussed on awarding, including a nomination process including a justification form. Others discussed how to judge the nominees. The final decision was tabled.

    1. SHRM Getting Back to Work Initiative

    Ms. Gruhlke mentioned that SHRM National is pushing the initiative to assist those with criminal records finding sustainable and meaningful work. Organizations, or members of SHRM, can take a pledge online in support.

    1. U-46 Mentorship Program

    Ms. Lainez provided an update. There will be a networking and employer set up event at the Sears Center on September 11, 2019. For more information, please contact her.

    New Business

    None.

    Ms. Hovious made a motion to adjourn. Seconded by Ms. Oswalt. Motion carried unanimously. Meeting ended at 1:21 p.m.

     

    Board Meeting Minutes
    Thursday, February 7, 2019
    Start time 1:05 pm

    President Gruhlke called the meeting to order at 1:13 p.m.

    Old Business

    1. 2019 Budget Approval

    The budget was presented. A discussion was had. Ms. Hovious motioned to approve the budget as submitted. Seconded by Ms. Childress. Approved unanimously.

    1. U-46 Mentorship Program

    Ms. Lainez was not in attendance to provide an update. Item will be discussed at next meeting.

    1. Excel Award Submission for 2018 due March 15th

    A discussion was had. President Gruhlke will provide update once she finalized her part.

    1. Excel Award for 2019
    2. Excel Initiative Areas

    Discussion centered on the four initiative areas that the Board should focus on. Consensus was that the Board will focus on two Membership initiatives, a SHRM Certification Promotion initiative, and a Succession Planning initiative. See below.

    1. Membership
      1. What months? – Membership Drive in July since the legislative topic normally draws in a higher attendance.
      2. Goal for membership increase? – Incentives for retaining membership.
    2. Government Affairs/Advocacy
    3. Diversity & Inclusion
    4. Workforce Readiness
    5. Community Outreach
    6. Foundation Liaison - Discussion to raise money for the SHRM Foundation. Haven’t done this historically.

     

    Board Meeting Minutes
    Thursday, January 17, 2019
    Start time 1:05 pm

    President Gruhlke called the meeting to order at 1:11 p.m.

    Old Business

    1. 2019 Budget Approval

    The budget was presented. A discussion was had. Ms. Childress motioned to approve the budget as submitted. Seconded by Ms. Hovious. Approved unanimously.

    1. U-46 Mentorship Program

    Ms. Lainez provided an update. She will be in contact with Nancy Coleman and the Elgin Chamber of Commerce. Potential dates still being decided. Topics include general career mentoring, resume advice, and interview skills.

    1. Mike Wong as Legislative Liaison for 2019 (Committee Chair)

    A discussion was had to name Mike Wong as the new Legislative Liaison. A motion was made by Ms. Van Bogart. Seconded by Ms. Childress. Approved unanimously.

    New Business

    1. Excel Award Submission for 2018 due March 15th

    Discussion was had. President Gruhlke will report back to the Board once more details are known.

    1. Excel Award for 2019

    Discussion was had on award levels. To hit Platinum, the highest, a total of four categories must be met.

    1. Excel Initiative Areas

    Discussion centered on the four initiative areas that the Board should focus on. Consensus was that the Board will focus on two Membership initiatives, a SHRM Certification Promotion initiative, and a Succession Planning initiative. See below.

    1. Membership
      1. What months? – Membership Drive
      2. Goal for membership increase? – Incentives for retaining membership.
    2. Government Affairs/Advocacy
    3. Diversity & Inclusion
    4. Workforce Readiness
    5. Community Outreach
    6. Foundation Liaison
    7. SHRM Certification Promotion – Partnering with Donna Mann at NIU to promote their course. Working with another SHRM affiliate to offer course prep work.
    8. Succession Planning – Benefits for Board members.
    9. IL SHRM Leadership Conference Friday, March 8th – Travel Expenses

    It was discussed reimbursing Board members to attend this event. The budget allowed for $250 for reimbursement. Other members discussed coordinating travel expenses and would reach out to one another.

    1. Sponsorship Presentation Time Allotment

    It was discussed if 5 minutes was too short for a sponsorship, which costs $300. Other SHRM affiliates allow longer time periods. A consensus was made to allow 15 minutes presentation time for any sponsor going forward. A motion was made by Ms. Hovious. Seconded by Ms. Childress. Approved unanimously.

    President Gruhlke closed the meeting at 2:11 p.m.